Atlassian Cost Optimization Review: Optimize licenses, apps and usage before unnecessary costs add up
Are you fully in control of your Atlassian spending?
As Atlassian environments grow, cost management is becoming more complex. It is no longer only about the number of licensed users or Marketplace apps. With Atlassian expanding Usage-Based Pricing, actual consumption of selected services such as Rovo, Automation and AI-powered features is becoming another important part of cost management.
Our Atlassian Cost Optimization Review gives you a clear view of where your Atlassian budget goes, how your licenses and services are actually used, and where there may be opportunities to optimize. We help you understand the impact of the new pricing model, identify unnecessary costs and put the right controls in place without limiting the value your teams get from Atlassian.
Where Atlassian costs get out of control
As your Atlassian environment grows, costs often increase faster than expected.
Without clear visibility and governance, inefficiencies accumulate over time.
- Unused or inactive user accounts still consuming licenses
- Overlapping Marketplace apps with similar functionality
- Misaligned license tiers across Jira and Confluence
- Growing Rovo, Automation or other usage-based consumption
- Extra usage enabled without appropriate limits
- Lack of visibility into real usage and value
See what you’re really paying for
A clear view of where your money goes and how to fix it.
Clear Cost Overview
Understand where your budget is spent across licenses, apps and usage.
License Optimization
Identify unused licenses, inactive users and opportunities to right-size your plans.
Usage & Cost Control
Understand usage-based consumption, included allowances and extra usage settings.
App Value Analysis
Review Marketplace apps, overlaps and whether they deliver enough value for their cost.
Governance & Compliance Check
Review permissions, administration and governance practices that may affect cost and control.
Optimization Opportunities
Identify practical changes that can improve efficiency, predictability and long-term cost management.
Usage-Based Pricing changes how Atlassian costs are managed
From 3 December 2026, Atlassian is expanding Usage-Based Pricing for selected cloud services, including Rovo Credits, Automation Steps and AI Agent Resolutions, alongside usage-based elements of Assets and Bitbucket.
For most meters, an included allowance remains part of the subscription. The change also gives organizations greater visibility into actual consumption and more flexibility to manage usage across the organization.
At the same time, it introduces a new dimension to cost management. Administrators need to understand how quickly allowances are being consumed, which teams or services are driving usage, and how extra usage is configured.
As part of our Atlassian Cost Optimization Review, we help you understand these changes in the context of your own environment and set up the right balance between flexibility, performance and cost control.
Who benefits most from Cost Optimization
- Companies using multiple Atlassian products (Jira, Confluence, Jira Service Management)
- Teams with a large number of Marketplace apps
- Organizations with growing user bases and rising costs
- Environments requiring better governance or compliance
How we analyze your setup
Workshop
We start with a short session to understand your Atlassian setup, licensing model, usage patterns and current cost challenges.
Analysis
We analyze your licenses, Jira and Confluence usage, Marketplace apps and relevant usage-based metrics, focusing on cost drivers, inefficiencies and optimization opportunities.
Report & recommendations
You receive a structured report with prioritized findings and actionable recommendations covering licenses, apps, usage controls and governance.
What changes after optimization
The review gives you a clear path to keep Atlassian costs under control while making sure your teams continue to get the value they need.
- Reduce unnecessary licensing and app costs
- Eliminate unused licenses and redundant apps
- Understand what you actually pay for
- Gain visibility into usage-based consumption
- Set appropriate limits and extra usage controls
- Align licenses and services with actual usage
- Build a more predictable and scalable Atlassian environment
FAQs
How much can we realistically save on our Atlassian costs?
Every environment is different, but most organizations discover inactive users, underutilized licenses, or Marketplace apps that no longer provide sufficient value. Our review helps identify opportunities to reduce costs while maintaining productivity and business continuity.
👉 Looking to optimize more than costs? Discover AI-powered optimization with Atlassian Rovo.
What will we receive after the review?
You receive a detailed report with prioritized recommendations covering licensing, user management, Marketplace apps, governance, and overall optimization opportunities. Where possible, we also estimate potential cost savings and identify quick wins that can be implemented immediately, as well as longer-term improvements.
Is this review only about reducing costs?
No. While cost savings are often a key outcome, the review also improves governance, visibility, license management, and compliance. The goal is to ensure your Atlassian environment remains efficient, scalable, and aligned with business needs.
Want to get your Atlassian costs under control?
Whether you want to optimize existing licenses, review Marketplace apps or understand how Usage-Based Pricing may affect your environment, we can help you identify the right next steps.
Let’s discuss your current Atlassian setup and explore where there may be opportunities to optimize costs, licensing and usage.
Fill out the contact form below and we will get back to you shortly.
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